MM SIG has drafted the following and requests feedback from the FOLIO community. Our aim is a better shared understanding of what the Inventory app is, what it isn’t, and how it interacts with other apps. This document (which can also be viewed here: (https://docs.google.com/document/d/16C83Yy61GVm9dYs7aRKj9Z0on-vEuBcfXiCjuo_jALo/edit) is a work in progress. Please help us make it better.
FOLIO Inventory comprises four record types: Instance, Holdings, Item, and Local Package [name pending].
What it is:
Inventory is the FOLIO app where bibliographic information from a variety sources can be presented in a uniform, abstracted form for management of the collection regardless of the format or content rules used to describe a resource.
Inventory is the place in FOLIO to manage Instance, Holdings & Item records.
Instance records may be derived from full bibliographic records (in MARC or other formats) and are intended to provide enough information for library staff to identify & select records in order to perform work on associated holdings and items. Instance records can also be in the native FOLIO format when full bibliographic description is not required.
Holdings records provide information needed, such as location, call number, and volumes owned, for staff to locate and manage library holdings. Holdings records may describe library holdings that are physical, electronic, or other formats. Holdings records are created and edited in Inventory.
An Item record provides the information needed to identify and track a single item or piece, such as barcode, availability, and material type. Item records are created and edited in Inventory.
Local Package records hold multiple Instance, Holdings, and/or Item records and serve as virtual containers.
What it is not:
Instance records are not full descriptive catalog records. Instance record editing is not the equivalent of full MARC (or other metadata format) editing; source record editing occurs outside of Inventory. FOLIO Inventory interface is intended for staff discovery, not user-facing discovery.
Records in Inventory interact with MARCcat, Circulation, Acquisitions, ERM, eHoldings, Codex Search, and Reporting.
Inventory and MARCcat - https://docs.google.com/document/d/1b_DVh1CGaUQmFu6kMp4R44WUKMpMQ8fP5RVhaEv4eFk/edit